Frequently Asked Questions

I don't have electronic versions of old working papers that I'd like to include in the repository. Is it okay to scan the printed page to a PDF file?

Yes--scanning printed pages is a great way to create PDF files for inclusion in the repository. There are two ways to scan a page: using OCR (Optical Character Recognition) or scanning the page as an image. Making OCR scans requires careful proofreading and loses the original formatting of the documents. Image scans cannot be searched. The best solution takes advantage of both of these methods. Many software applications allow for the OCR capture of image scans. When documents are scanned this way, users see the image scan but search the full-text of the document. This is the preferred method for scanning documents for the repository.

{ top }

What is found in this institutional repository?

Text, images, audio, video, datasets, and more can be included in the repository regardless of file size or file type. This can include, but is not solely limited to:

Previously Published Material-after permission is obtained from publisher (Green Open Access)

  • journal papers (pre- or post-prints), book chapters


  • conference papers, theses, honors papers, graduate theses

Supporting or teaching material

  • Syllabi, lectures, data sets, models, simulations

Institutional materials

  • Yearbooks, photo collections, course catalogs, commencement programs

{ top }

What are the opportunities and benefits of submitting to Mosaic

Expanded access – publish in peer-reviewed journal AND rights-free version in Institutional Repository

Increased visibility – searchable via Google and Google Scholar to global audience, providing opportunities for greater impact and knowledge exchange

Awareness of author rights options at time of publisher contract with author

Increased readership and citation of works, with regular download reports to authors

Long term preservation, organization, access and distribution of quality content

Serves to reduce plagiarism – the chance that plagiarism is detected is much higher; detected in Turn-it-in


{ top }

What is Open Access?

“Open access (OA) literature is digital, online, free of charge, and free of most copyright and licensing restrictions....[It] is a kind of access, not a kind of business model, license or content” Peter Suber, Director of the Harvard Open Access Project

{ top }

Can I post related files (sound clips, data sets, etc.) alongside the published article?

Yes. The bepress system refers to these supplementary items as Associated Files. You will be prompted to submit Associated Files when you upload your submissions. The name of the files you upload will appear on the web site along with your short description of it. Viewers must have the necessary software to open your files; that is not provided by the bepress system.

Please be sure that there are no permissions issues related to use of the associated material. Sometimes, especially with images, you must write a letter seeking permission to use the material before it can be posted.

Also note that where possible, items such as images, charts and tables that are referenced in the document (or otherwise an integral part of the document) should be included directly in the article itself and not posted just as associated files.

{ top }

Can I post a reprint from a journal?

It depends on what the journal allows, which is usually specified in their agreement with the author. If it would not violate copyright to post the reprint on your repository site, you're welcome to do so. Permissions for many publishers can be found at SHERPA RoMEO.

{ top }

For unpublished work submitted to Mosaic, can I publish it later with a peer-reviewed journal or scholarly publisher?

Many journals do not have any restrictions on working papers that preceded an article, especially if substantial revisions were made. You should check your author agreement with the journal to confirm that there is no problem with leaving the working paper on the site. The repository would constitute noncommercial use.

Assuming the working paper does remain on posted in the repository, it is a good idea to include the citation to the published article on the cover page of the repository working paper. Please contact the repository administrator to request this change.

As an author, you retain all copyright of your work. Materials in the repository are available for scholarly and research use only. You do not relinquish copyright when sharing their work in an institutional repository. The work is still yours to do with as you please. You may continue to revise it and even to submit it for publication in a journal.

{ top }

Who can I contact about Mosaic?

Send an email to We invite your questions and comments. .

{ top }